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Job: IRC10247

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Job TitleSr. Executive Administrative Aide- Grade 18
LocationRockville, MD, US
Organization NameOffice of Human Resources
Medical ExamMedical History
Background InvestigationNo
Financial DisclosureNo
Job Description

Closing Date:  January 28, 2013


This position has responsibility for providing advanced administrative support, office management, and confidential support to the Director, Office of Human Resources which includes supervising the department's front desk administrative support staff and supervision/oversight of other clerical support functions within the office. Responsibilities include, but are not limited to; managing the Director's calendar, scheduling and coordinating meetings and appointments, preparing agendas, attending meetings, taking and transcribing minutes, screening incoming correspondence and phone calls to determine proper direction; meeting deadlines for reports, ensuring that day-to-day operations of the Office of Human Resources are carried out effectively, maintaining confidential records, anticipating and initiating administrative support activities, carrying out special assignments, and performing other related duties as required. The employee will serve as the HR liaison for the Office of Human resources utilizing Oracle software in these duties, as well as serving as the department relationship manager for MC311, utilizing Siebel software in these duties.  This position is also responsible for providing back-up support to the Management Services Team.


This position requires the ability to exercise sound independent judgment, display initiative to perform tasks not covered by established procedures, and handle time sensitive and confidential information. May require some evening and/or weekend attendance at meetings and/or special events.

Additional Employment Information

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference.

Minimum Qualifications

Experience: Seven (7) or more years of administrative aide experience.
Education: Completion of high school or High School Certificate of completion recognized in the State of Maryland.
Equivalency: An equivalent combination of experience and education may be substituted.

Preferred Criteria

Resume must include information specific to the preferred criteria listed below. Make sure that your resume references your knowledge, skills, and abilities as they relate to the preferred criteria. Ideally, the preferred criteria should be addressed in a separate section in your resume.  The system only allows for one document to be submitted so your preferred criteria must be part of the resume.

1. Experience using Oracle and Siebel software.
2. Experience utilizing automated systems in a Windows environment, such as e-mail, customized calendars (Outlook), PowerPoint, Access, Excel, Word and Internet/Intranet.
3. Experience maintaining calendars for executive/senior level management, including scheduling and coordinating meetings and appointments and screening and routing a high volume of calls.
4. Experience handling highly confidential and sensitive correspondence and records.
5. Experience providing supervision and/or leadership to administrative support staff.
6. Experience communicating with a wide range of individuals, including executives, officials, and the general public.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.


All applicants will be reviewed by OHR to determine whether or not they meet minimum qualifications for the position.  All applicants who meet minimum qualifications will be reviewed and rated by subject matter experts based on the Preferred Criteria.  Based on the results of Preferred Criteria evaluation, applicants will be rated and placed on the Eligible List as either "Qualified" or "Well Qualified." The highest rated applicants will be placed on the Eligible List and may be considered for interview.  Employees meeting minimum qualifications who are same grade or higher will be placed on Eligible List as a "Transfer" candidate and may be considered for interview. Note: In the event there are 5 or less minimally qualified candidates, all will be placed on the Eligible List as Qualified and will be interviewed.

Minimum Salary40952
Maximum Salary67533
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